Data protection notes and data protection declaration
The Federal Returning Officer is committed to protecting your privacy and fully adheres to the data protection provisions. The trust placed in our organisation is of great importance to us.
With these notes we also fulfil our information obligations regarding the collection of personal data, which are laid down in Article 13 of the General Data Protection Regulation. We collect personal data every time our website is accessed and when our contact form or our online order form is used.
We have made technical and organisational arrangements ensuring that the data protection provisions are adhered to by ourselves and by our external service providers. This page is operated by the central information technology provider of the federal administration, the Federal Information Technology Centre (Informationstechnikzentrum Bund, An der Küppe 2, 53225 Bonn, Germany).
When our web pages are modified, we may have to revise this data protection declaration. We therefore recommend that you read the declaration regularly.
Personal data is information about yourself, such as your name, address, postal address or user behaviour, if the latter is not anonymised. This does not include information which cannot be related to you.
We collect your data, on the one hand, when you give them to us. On the other, data are collected automatically by our IT systems whenever you visit the website. Most of these are technical data such as your IP address (which is anonymised immediately), internet browser, operating system or the time when the page is accessed. These data are collected automatically when you go to our website. This helps us to provide information on the internet, which is one of the public tasks we have to carry out.
Access to our website
Every time a user accesses the website of the Federal Returning Officer and every time a file is downloaded, information about that operation is stored in anonymised form and processed.
The following data are stored for every access/download:
- Name of the page/file downloaded
- Date and time of download
- Data volume transferred
- Download successful or not
- Equipment used
- Anonymised IP address, anonymised DNS information and top level domains (TLD) of the accessing host system.
These data are evaluated statistically and for the purpose of optimising the website, after which they are deleted. We do not create user profiles.
There is a contact form on our website, which can be used to contact us electronically. If you choose that option, the data you enter into the input mask will be transmitted to us and used to process your request.
Data are processed in accordance with Article 6 (1) letters c, e of the General Data Protection Regulation in conjunction with Section 3 of the Federal Data Protection Act and Section 6 (3) of the Political Parties Act.
The data entered into the contact form will not be passed on to third parties unless this is necessary to process the request (for instance transfer of the request to another body which is in charge) or to fulfil the tasks the Federal Returning Officer has been entrusted with. There also are cases where the Federal Returning Officer is legally obliged to pass the data on to a third party. Data recipients may for instance be the other agencies of the Federation or the Länder (such as Land returning officers).
The data will be deleted once the retention obligation no longer applies.
There is an online order form on our website, which can be used to order print media. When you place such an order, the data you enter into the input mask will be transmitted to us and used to process your order.
Data are processed in accordance with Article 6 (1) letters c, e of the General Data Protection Regulation in conjunction with Section 3 of the Federal Data Protection Act and Section 6 (3), fourth sentence, of the Political Parties Act. These data will not be passed on to third parties. The data will be deleted within three months after the filling of the order.
The Federal Returning Officer uses the Twitter messaging service.
You can change the Twitter privacy settings for your account at https://twitter.com/account/settings.
To plan what information should be released and then post it in the social networks, not to miss any relevant posts and to interact with users, the Federal Returning Officer uses the product "social hub" of the provider maloon GmbH (postal address: maloon GmbH, Schütterlettenweg 4, 85053 Ingolstadt, Germany, e-mail: firstname.lastname@example.org, web: https://www.socialhub.io).
Protection of minors
Persons under the age of 18 should not transmit any personal data to us without the consent of their parents or legal guardians. We do not request any personal data from children or adolescents. We do not knowingly collect such data and do not pass them on.
Links to websites of other providers
Our website contains links to websites of other providers. Their adherence to the data protection provisions is out of our control.
Pursuant to the General Data Protection Regulation, you have the following rights with regard to personal data processed by the Federal Returning Officer, provided that the relevant legal requirements are met:
- right of access in accordance with Article 15 of the General Data Protection Regulation
- right to rectification in accordance with Article 16 of the General Data Protection Regulation
- right to erasure in accordance with Article 17 of the General Data Protection Regulation
- right to restriction of processing in accordance with Article 18 of the General Data Protection Regulation
- right to data portability in accordance with Article 20 of the General Data Protection Regulation
- right to object to processing of personal data in accordance with Article 21 of the General Data Protection Regulation.
If you believe there has been a breach of the data protection provisions, you also have the right to lodge a complaint with the data protection supervisory authority about the Federal Returning Officer processing your personal data (postal address: Bundesbeauftragte für den Datenschutz und die Informationsfreiheit, Husarenstraße 30, 53117 Bonn, Germany).
Contact details of the party responsible
The Federal Returning Officer (Bundeswahlleiter, Statistisches Bundesamt, 65180 Wiesbaden, Germany), is responsible for processing your personal data.
Contact details of our data protection commissioner
As the trust you place in the Federal Returning Officer is of great importance to us, we will be pleased to answer your questions regarding the processing of your personal data. If you have questions that have not been answered by this data protection declaration, please do not hesitate to contact our data protection commissioner.
Frau Simone Spacek
Datenschutzbeauftragte im Statistischen Bundesamt
Phone: +49 611 75-3929
Fax: +49 611 75-3972
Wiesbaden, May 2018